Why the room should see the start
Most meetings lose their first minutes to a question nobody asks out loud: are we starting yet? People drift in, someone checks who is missing, and the start slides by five minutes. A countdown on the shared screen answers the question before anyone has to ask it.
Once the start time is on the screen, it stops being something the organiser has to keep repeating. It becomes a fact the whole room can see. People finish their coffee and their chat because they can see how long they have. When the clock reaches zero, you start, and nobody is surprised.
The few minutes before a meeting also set its mood. Quiet music gives early arrivals something to sit in that is not silence. Pick it to fit the meeting: calm for a decision, upbeat for a kick-off.How to choose music and a background for a meeting goes through what works.

